ADVANCED COMMUNICATION SERIES

TECHNICAL PRESENTATIONS

Assignment #1:

THE TECHNICAL BRIEFING

Objectives

  • Using a  systematic  approach,  organize  technical  material  into  a  concise presentation.
  • Tailor the  presentation  to  the  audience’s  needs,  interests  and  knowledge levels.
  • TIME : 8 to10 minutes

Note to the Evaluator:

In this presentation, the speaker is asked to deliver an informative briefing containing  technical  material.    This  material  should  be tailored  to the needs, interests and knowledge levels of the audience, and should be presented clearly and logically.  All aspects of the speech should support a single main message. It is suggested you read the entire project before the speech.

In addition to your oral evaluation, please complete this evaluation form by assigning a rating in each category, then making comments in the space on the right. Comment only where special praise or specific recommendations for improvement are appropriate.

Evaluation Guide

Category                                                   Excellent          Satisfactory           Should improve    Comments/ Recommendations

In your opinion, was this speech interesting?

Was the technical material suitable for the interests and knowledge levels of the audience?

Did the speaker state his/ her main message at the onset of the briefing?

Did the points and support data contribute to understanding and acceptance of the main message?

Was the technical material presented in a concise, logical manner?

Did the speaker’s delivery enhance the overall presentation effectiveness?

Assignment #2:

THE PROPOSAL

Objectives

  • To prepare a technical presentation advocating a product, service, idea or course of action.
  • To present  your  viewpoint  logically  and  convincingly,  using  an  inverted- pyramid approach.
  • To effectively use a flipchart to illustrate your message.
  • To effectively handle a question-and-answer period.
  • TIME : 8 to 10 minutes for speech; 3 to 5 minutes for question period.

Note to the Evaluator

This project calls for a technical presentation that advocates a product, idea or course of action.   The speaker has been asked to use an “inverted-pyramid” approach, putting his/her viewpoint at the beginning, then supporting it logically and convincingly.   The speaker was also expected to conduct a question-and- answer period at the conclusion of the proposal.   Visual aids (of the speaker’s choice)  are recommended.  It is suggested  you read the entire project before hearing the speech

In addition to your oral evaluation, please complete this evaluation form by assigning a rating in each category, then making comments in the space on the right.  Don’t comment  on each category  – only those  where special praise or specific recommendations for improvement are appropriate.

Evaluation Guide

Category                                                 Excellent          Satisfactory           Should improve      Comments/ Recommendations

Was the speaker’s main message clearly

stated in terms of audience benefits?

Did the speaker clearly and logically support his/her main message?

Was the proposal appropriate in intent for the audience?

Was the proposal organized according to the “inverted pyramid” method?

Did the speaker effectively deal with audience questions?

During Q an A, did the speaker respond in a way that supported the main message?

How effective were the visual aids?                                        

Was the speaker’s delivery as effective and convincing as his/ her content?

Assignment #3:

THE NONTECHNICAL AUDIENCE

Objectives

  • Understand the  principles  of  communicating  complex  information  to  non- technical listeners.
  • Build and deliver an interesting talk based on these principles.
  • Answer audience questions that arise during the presentation.
  • Use overhead transparencies to illustrate your message.
  • TIME : 10 to12 minutes

Note to the Evaluator

For this project the speaker is asked to deliver an interesting speech, in which complex  information  is  conveyed  to  a non-technical  audience.    The  speaker should entertain audience questions as they arise during the presentation, and use overhead transparencies as visual aids. It is suggested you read the entire project before hearing the speech.

In addition to your oral evaluation, please complete this evaluation form by rating

the speaker in each category, using this guide: 1 = excellent; 2 = very good; 3 = satisfactory; 4 = should improve; 5 = must improve. Also, use the space on the right for comments. Comment only in those categories where special praise or specific recommendations for improvement are appropriate.

Evaluation Guide


Category                                                                                         Rating (circle one)                         Comments/Recommendations

Topic selection (interesting, relevant) 1 2 3 4 5

Absence of complexity (easy to understand) 1 2 3 4 5

Opening (attention-getting) 1 2 3 4 5

Organization (clear, logical) 1 2 3 4 5

Support material (examples, comparisons that clarify and simplify) 1 2 3 4 5

Transitions (smooth, easy to follow) 1 2 3 4 5

Language (simple, without technical jargon) 1 2 3 4 5

Responses to audience (questions answered simply and directly) 1 2 3 4 5

Visual aids (bold, simple, visible, smoothly handled) 1 2 3 4 5

Delivery (vocal, variety, body language, etc.) 1 2 3 4 5

Assignment #4:

PRESENTING A TECHNICAL PAPER

Objectives

  • Deliver an interesting speech based on a technical paper or article.
  • Effectively use  a  flipchart,  overhead  projector  or  slides  to  illustrate  your message.
  • TIME : 10 to12 minutes

Note to the Evaluator

For this project, the speaker was asked to present a technical paper or article. The opening should contain a clear description of the problem or process being discussed.  Only a few major points should be included.  The conclusion should contain a summary of the paper’s conclusions, and any recommendations  that arise.   The speaker should use a conversational speaking style, and has been asked to illustrate his/her message with a flipchart, overhead projector or 35mm slides. It is suggested you read this entire project before hearing the speech. In addition to your oral evaluation, please write answers to the questions below. Where appropriate, offer specific suggestions for improvement.

Evaluation Guide

  1. Did the speaker discuss only the technical paper or article’s highlights during the oral presentation?
  1. Was the  presentation  tailored  for the  audience’s  interests  and knowledge levels?
  1. How did the speaker make the presentation interesting?
  1. What evidence indicated that the speaker prepare diligently for this project?
  1. How effective were the speaker’s visual aids and the way they were used?
  1. What presentation strengths does this speaker have, as displayed during this speech?

7. In your opinion, how could the speaker improve his or her delivery in his/ her next speech?

Assignment #5:

THE TEAM TECHNICAL PRESENTATION

Objectives

  • Understand the nature and process of a team technical presentation.
  • Conceptualize a  briefing  or  proposal  involving  three  or  more  speakers, including yourself.
  • Assemble a team of club members capable of getting the job done.
  • Orchestrate the  planning,  preparation  and  delivery  of  a  team  technical presentation
  • TIME : 20 to 30 minutes*

* Arrangements  for this presentation  should be made with your club’s Vice President  Education  well  in  advance.  Also,  you  should  arrange  for  an evaluator for each speaker.

Note to the Evaluator

In  this  project,  the  coordinator’s  task  was  to  develop  a  team  presentation concept, assemble a team of speakers, and orchestrate the presentation.   The actual presentation could be either a briefing or a proposal with a main message supported by all participating speakers.   It should be smoothly planned and executed.   All speakers should use the same type of style of visual aids. It is suggested you read the entire project before the presentation.In addition to your oral evaluation, please complete this evaluation form by assigning a rating in each category, then making comments in the space on the right.  Don’t comment  on each category  – only those  where special praise or specific recommendations for improvement are appropriate.

Evaluation Guide

Category                                            Excellent          Satisfactory           Should improve       Comments/ Recommendations

Was the presentation topic appropriate for the audience?

Were all speakers well-prepared?

Did the presentation appear to be well- coordinated?

Did all aspects of the team presentation support a main message?

Did the individual parts avoid overlap and include all pertinent material?

Did the coordinator effectively deliver his/her part of the presentation?

Were the visual aids well-designed and well-presented?

Please rate the overall effectiveness of the team presentation.

Pin It on Pinterest

Share This